The Interim Board proposes that the EAI should be a consortium of institutions. Three different kinds of member entities are suggested:
Core organisations will be defined as national, regional and European Research Organisations and consortia with a large membership and/or a large number of employees. Examples include ESA, ESF, CNRS, CNES and National Academies. Participating institutions are higher education and research institutions and individual research entities or substructures of those. This can include universities, individual research institutes and centres. All core organisations and participating institutions are entitled to send one delegate to the General Assembly. Their members and employees are eligible for all positions in the EAI (Chairs, Vice Chairs, Working Group Leaders and Deputy Leaders) and refunds for attending meetings and other events of the EAI from funds stemming from the membership fees. Affiliated groups are smaller groups of researchers inside an institution or other consortia interested in astrobiology research. They will have the right to obtain funding from EAI but are not represented in the General Assembly and their members are not eligible for executive positions (Chair, Vice-Chair, Working Group Leaders and Working Group Deputy Leaders of the EAI). The decision of acceptance of member enmtitities and their status will lie with the Management Comittee. Entities discontent with the decision of the Managemenmt Committee have the right to appeal against it to the General Assembly.
The following membership fees (per annum) are suggested by the Interim Board:
Core Organisations (European and regional organisation, e.g. ESA, CNRS, National Academies): EUR 8000,-
Core Organisations from EU Less Represented Countries and other non-EU countries with a similar status EUR 4000,- Participant institutions (or internal structures representing institutions) EUR 2000,- Participant institutions from EU Less Represented Countries and other non-EU countries with a similar status EUR 1000,- Affiliated group EUR 500,-
Affiliated group from EU Less Represented Countries and other non-EU countries with a similar status EUR 250,-
The funds will be solely used for activities of the EAI. Only people from member entities (core organisations, participant institutions and affiliated groups) will be eligible for refunds from financial means stemming from the membership fees. The only exception to this rule are refunds for invited speakers at meetings and lecturers at training events. If the EAI obtains additional funding from other sources the rules from the financing agency apply for that part of the funding. EAI will be an organisation of institutions, and, consequently, no membership of individuals is planned.